POSITION SUMMARY:

Our bookkeeper is responsible for various bookkeeping functions of the department, including but not limited to bank reconciliations, invoicing, data entry, weekly deposits, and general ledger reconciliations.

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ESSENTIAL FUNCTIONS:

• Reconciles all company bank accounts: payroll, general, and advance

• Researches outstanding checks

• Maintains signature cards on all bank accounts; notifies bank when employees terminate

• Prepares weekly miscellaneous deposits and posts to accounting software

• Transfers billing into accounting software daily

• Prepares invoices, posts cash receipts, sends out monthly statements, answers phone, and assists customers as necessary

• Enters payroll checks into accounting software after each payroll

• Reconciles general ledger for each of the following accounts and researches any discrepancies (monthly): 401k, 125 Cafeteria Plan, Employee Advances, Cobra

• Prepares banking report (semi-annually)

• Performs any other duties delegated by management

• Adheres to company policies and guidelines

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EXPERIENCE:
    A minimum of two (2) years of bookkeeping experience is required.
   
EDUCATION:

• A high school education is required. 

• Some accounting courses preferred, such as budget analysis, payroll taxation, and general finance.

 

CERTIFICATIONS, LICENSES, INSURANCE:
      No certifications, licenses, or insurance are required.
   
KNOWLEDGE:

• Understanding of accounting terminology, procedures, and processes is necessary.

• Understanding of basic accounting is required, including accounts payable, accounts receivable, and payroll.

• Strong base in arithmetic and algebra; familiar with statistics

    
SKILLS:

• Adaptable: displays the capability to adapt to new, different, or changing requirements

• Attentive to details

• Business fundamentals: recognize the importance of maintaining privacy and confidentiality of company information, as well as that of customers and co-workers, and comply with intellectual property laws

• Critical thinking: uses logical thought processes to analyze and draw conclusions

• Customer focused: be pleasant, courteous, and professional when dealing with internal and external customers or clients

• Dependable and reliable: displays responsible behaviors at work

• Initiative: demonstrates a willingness to work and seek out new work challenges

• Integrity: treats others with honesty, fairness and respect

• Mathematics: uses mathematics to solve problems

• Multi-lingual skills preferred

• Planning and organizing: plans and prioritizes work to manage time effectively and accomplish assigned tasks

• Professional: maintains a professional demeanor at work

• Respectful: works effectively with those who have diverse backgrounds

• Team player: demonstrates the ability to work effectively with others

• Technology: uses information technology and related applications to convey and retrieve information; advanced computer skills in Microsoft Office, email programs, accounting software, and internet browsers; strong typing skills

• Telephone skills, including a pleasant phone voice and etiquette

• Verbal communication: maintains open lines of communication with others

• Willingness to ask questions

• Writing: uses standard English to clearly communicate thoughts, ideas, and information in written form

    
ESSENTIAL JOB FUNCTIONS: (including physical requirements)
       This position requires repetitive use of a keyboard, bending, sitting, squatting, and simple grasping.

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NOTE:  This job description is not intended to be an exhausted list of duties, responsibilities, or qualifications associated with the job