Administrative Assistant

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SAMPLE JOB DESCRIPTION

POSITION SUMMARY:

This role will perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.

 

ESSENTIAL FUNCTIONS:

  •  Compose, edit and type letters, memorandums, faxes and transmittals and maintain spreadsheets.

  •  Compile, organize, and accurately finalize documents for signature and/or other distribution.

  •  Maintain document logs; oversee document distribution.

  •  Schedule appointments and maintain calendars.

  •  Screen, handle, forward and place telephone calls for staff.

  •  Schedule conference rooms for meetings and arrange for catering as appropriate.

  •  Sort, open, deliver and process incoming mail, packages or internal correspondence.

  •  Arrange for courier or overnight services.

  •  Submit requests for supplies.

  •  Operate office equipment such as facsimile machines, photocopiers, telephones with voice mail capabilities, color copier.

 

EDUCATION & EXPERIENCE:

  • High School Diploma

  • Minimum two years experience in an administrative support role.

 

KNOWLEDGE & SKILLS:

  • Ability to define problems, collect data, establish facts, and draw valid conclusions

  • Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists

  • Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to sit. The employee is occasionally required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and taste or smell. The employee must frequently lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations maybe made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

NOTE:  This job description is not intended to be an exhausted list of duties, responsibilities, or qualifications associated with the job

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